LIS 558 - DBTextWorks

For an introduction to InMagic DBTextWorks, you can select "Programs|Inmagic Applications|DBTextWorks Guided Tour" from the Start menus; this should open the file DBWGT.PDF in the Acrobat Reader. Pages 28-29 of this file give a list of the major features of the product.

To run InMagic DBTextWorks on the FIMS LAN, select "Programs|Inmagic Applications|Inmagic DBTextWorks" from the Start menus. The version of DBTextWorks on the FIMS LAN is a free demonstration version, which is limited to 50 records per textbase.

There are a variety of companion products from Inmagic. For more details, see

Some relational capabilities are provided by means of the Link field type, but you can have only one table ("textbase") open at a time.

There is some support for scripting in VBScript or JScript, but note the following warning from the help file:

There is no "error checking" in scripts. If your script is broken, it may fail to execute, it may hang DB/TextWorks, or it may cause DB/TextWorks to abort.

Here are instructions for performing the types of tasks required for the assignment.

Defining a textbase

From the main window menu, select "File|New Textbase...". When the "Specify New Textbase" dialog appears, type in a file path (you may omit the extension; for example, u:\testidbt) and click on "OK". The "Create Textbase Structure" dialog should now appear, with the "Define New Textbase" radio button checked. Click on "OK". The "Edit Fields" dialog should now appear.

Defining fields

For each field that you define, type in a field name. To specify field type, click on the arrow button to the right of "Field Type" under "Type Information" and click on the type desired. Click on the checkboxes under "Indexing Information" to set the type of indexing. Once you have defined the field, click on "Add" to add it. Field names may be up to 20 characters in length and may contain letters, digits, spaces, hyphens, and underbars. When finished entering field specifications, click on "Close". An "Edit Textbase Structure" dialog should appear.

Setting other textbase options

Click on "Stop Words" to see the list of stopwords. An "Edit Stop Word List" dialog will appear. Edit the stoplist; then, click on "OK".

Click on "Passwords". A "Textbase Passwords" dialog will appear. Type a master password (master is easy to remember) and click on "Add or Change". Then select the "Silent Password" tab; click on the check box to select "Enable Silent Password" and adjust the silent password settings appropriately. Make a note of your master password. Then, click on "OK".

(The option to print out your data structure by clicking on "Print Structure" does not appear to work in this version.)

Click on "OK". The main window will appear, with an "Edit: New Record" window in it.

If the display appears peculiar (for example, the edit boxes are of insufficient height and the font is too large), try "Tools|Options..." and, in the "Options" dialog, at the "Display" tab, ensure that settings are appropriate (for example, you should be able to read the name of the text font next to the "Set Text Font" button).

Creating records

Fill out the form that appears for the record. To introduce another occurrence of a field, such as a second author, press the F7 key. To save the record, click on the "Save Record" button (diskette) or press the F5 key. To enter another record, click on the "New Record" button (yellow starburst on white background) or press Ctrl-F2.

Close the "Edit: New Record" window by clicking on its "X" button.

Printing out the records

To retrieve all the records, click on the "Find All Records" (globe) button in the toolbar. A "Select Search Results Window" dialog will normally be displayed showing the number of records found and with the "Report Window" radio button checked. To view the records, click on "OK". A "Report" window will appear.

To print the report, select "File|Print". A "Form Used to Print" dialog should now appear. Click on "OK". Then, use the "Print" dialog to select the printer and click on "OK".

Click on the "X" button of the "Report" window to close it.


Last updated July 5, 2001.
This page maintained by Prof. Tim Craven
E-mail (text/plain only):
Faculty of Information and Media Studies
University of Western Ontario,
London, Ontario
Canada, N6A 5B7