LIS 677 - SKY Index introduction

To run SKY Index Professional Demo once you have installed it, select (All) Programs|SKY Software|SKY Index Professional Demo from the "Start" menus. Close the "Tip of the Day" dialog, if it pops up, by clicking on the button.

More help is available in SKY Index by selecting from the "Help" menu.

To create a new index, select "File|New", select the directory in which you wish to store the index, type in the name of your index, and click on "Save". If you do not supply an extension, the extension ".skx" will be supplied automatically.

Normally, when you start SKY Index, it will automatically open the last index on which you were working. To open a different index created during an earlier session, select "File|Open" (Ctrl-O).

To add a new record or records to your index, just type it into the grid in the lower pane of the window, pressing Tab between fields. As soon as you tab past the last field, the record will be added, and the change will be reflected in the display in the upper pane.

Autocomplete is normally on by default to assist you in entering similar records. You can turn it off by selecting Options|Data Entry Options... and going to the "Autocomplete" tab in the dialog.

To select a record, click on the leftmost part of its row in the grid.

To delete a selected record or records completely from your index, select Edit|Cut (Ctrl-X).

You can also mark a selected record as deleted by selecting Edit|Delete (Del). To omit such records from the index, however, you also have to select View|Filtered, and check "Hide Deleted Records". To restore such a record, you must turn off "Hide Deleted Records" again, select the record, and then select Edit|Undelete (Alt-Del).

To edit an old record, click on any of the fields in the record in the grid, type in any new value, and then tab, cursor, or click out of the record. You can also double-click or press F2 to edit parts of a field value, but be aware that, in this mode, the normal behavior of Alt-Esc seems to be blocked.

To change the sorting of your index, select Options|Index Options... and go to the "Sorting" tab. To sort by the locator field, check "Sort this heading by page:" select "Main" from the drop-down list, and click on "OK". If a warning about the time required to sort appears, just click on "OK". To change the sorting back in this case, just call up the dialog again, uncheck "Sort this heading by page:" and click on "OK".

To display only records containing a particular string of characters, select "Search|Find/Replace..." (Ctrl-F), type the character string in the "Find/Replace" dialog, check "Group Search Results", and click on "Find". To restore the full index display, select "View|As Entered" (Shift-F5).

To change the formatting of your index, select Options|Index Options.... There are many different options available. At the "Style" tab, you can mostly just select one of the "Presets" from the drop-down list. Other options are explained in the help, though it is not mentioned explicitly that "\nl" means "new line". At the "Output Format" tab, you may notice that there is a preset for HTML, but this does not work quite correctly and may cause a fatal error in the word processor when the index is output.

In the editing grid, the "Page" field may contain either an actual locator or a cross-reference. A cross-reference is recognized by the fact that it begins with "See" or "See also" (the "Index Options" dialog can be used to change these key phrases to something else in the output).

To duplicate the current record, select Edit|Duplicate (Ctrl-D). The duplicate record will be added at the end of the grid, and you can then go there and make any modifications, such as changing the subheading.

To duplicate the current record with the heading and subheading swapped, select Edit|Duplicate & Swap (Ctrl-P). Note that, if Smart Swap is on (it is by default), certain connectives, like against and as, will be left behind at the end of the new subheading if they appeared at the beginning of the old subheading.

See the help for descriptions of more advanced editing functions. For Smart Swap and other data entry options, select Options|Data Entry Options....

To mark selected text as to be used in sorting but not to be printed, select Format|Hide Text. To mark selected text as to be printed but not used in sorting, select Format|Ignore Text. Hidden text will appear in blue in the editing grid and ignored text in green; for example, "Nineteen Eighty Four1984."

To mark selected text as to be printed bold, italic, or underlined, select from the "Format" menu (or press Ctrl-B, Ctrl-I, or Ctrl-U).

To output your index in a printable format, you first need to specify a word processor (although, in fact, SKY Index generally just produces an RTF file anyway). To do this, select Options|Program Options..., go to the "Word Processor" tab, and select a word processor from the drop-down list. It may be that the pathname that SKY Index shows for the word processor is wrong. If so, substitute the correct pathname, using the "Browse" button if that is helpful; you will also need to do this if you use an unlisted word processor like OpenOffice.org. Before clicking on "OK" in the "Program Options" dialog, go to the "File Locations" tab and make sure that you find the locations acceptable and you know where the index file will be stored.

Now, to generate the printable index, select Index|Edit/Print (Shift-F12).

When finished your SKY Index session, just close the main application window (File|Exit, Alt-F4, or click on the X button).


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Last updated September 27, 2004.
This page maintained by Prof. Tim Craven
E-mail (text/plain only): craven@uwo.ca
Faculty of Information and Media Studies
University of Western Ontario,
London, Ontario
Canada, N6A 5B7