CODE OF CONDUCT
June 6-8 2022
We expect all
attendees to communicate openly with respect and consideration for
valuing a diversity of views and opinions. By attending the Winter
virtual symposium, all attendees are assumed to agree to abide by the
code of conduct.
respecting intellectual property
associated with a
presentation must agree on all information contained in the
Attendees are expected to not fabricate, falsify, or suppress results,
deliberately misrepresent research findings, or otherwise commit
cannot screenshot, capture, or otherwise share images or presentation
without a presenter’s expressed written permission. Presentations should
considered privileged and should not be shared outside the virtual
We want this
winter biology writ large) to be a positive, safe, hospitable, and
environment for everyone, regardless of age, gender identity or
race, ethnicity, colour, cultural background, religion, place of origin,
pregnancy or parental role, sexual orientation, ability, or
situation. A community where people feel uncomfortable or threatened is
healthy nor productive.
- Behave in a courteous and professional
- Treat all participants, attendees,
management, and vendors with respect, dignity, and consideration, in
of valuing a diversity of views and opinions.
- Be considerate, respectful, and
in your communication and actions.
- Communicate with respect for others,
ideas rather than individuals in a non-confrontational manner with due
for the viewpoints of others.
- Avoid personal attacks directed toward
attendees and participants, in any context associated with the
- Refrain from demeaning,
harassing behavior and speech in social events and Q&A periods.
- Speak up, intervene, or alert one of
organisers if you observe unacceptable behavior.
not be tolerated:
- Harassment, sexual harassment,
or discrimination in any form. Harassment is defined as unwelcome or
verbal, visual, or physical contact directed at any participant,
conduct, comments, or images that a person would reasonably find
demeaning, discriminatory, or hostile. Sexual harassment includes
unsolicited, and unreciprocated sexual advances, including online.
that is acceptable to one person may not be acceptable to another, so
discretion to be sure respect is communicated. Harassment
intended in a
joking manner still constitutes unacceptable behavior. Regardless of
intent, if you are advised directly or by another party that some
your speech or behavior is harassment, you are expected to stop
such speech or behavior immediately.
- Inappropriate use of nudity, sexual
and/or discriminatory images in public spaces or in presentations.
- Written, or verbal abuse of any
- Discriminatory conduct related to age,
appearance, body size, employment or military status, ethnicity,
identity and expression, individual lifestyle, marital status,
physical or cognitive ability, political affiliation, sexual
religion, culture, or any other characteristic.
- Deliberate intimidation, threatening,
stalking, including online.
- Personal use of photographs or posts
media of another individual’s oral presentation, poster, or likeness
permission is specifically denied by the individual.
- Behavior that is unruly or disruptive.
- Retaliation against participants for
activity that they reasonably believed to be in violation of this
- Knowingly and falsely reporting
This Code of Conduct
intended to be all inclusive, and it is likely there will be conduct
that it does not specifically address. In that event, as in all others,
participants are expected to follow the direction of the organisers, who
take appropriate action to ensure the safety, security, comfort, and
Participants asked to
harassing behavior are expected to comply immediately.
right to reprimand or exclude from events any individual who breaches
of conduct. Severe ethical or harassment breaches will be reported to
offending individual’s institution.
- If you are the subject of unacceptable
or have witnessed any such behavior, please immediately one or more of
organisers (Steven Cooke: email@example.com
; Sapna Sharma:
firstname.lastname@example.org ; Brent
Pamela Templer: email@example.com).
Reporting should never be made via
- After receiving a report of
behavior, the organisers will assess the report and work with the
to determine the most appropriate response.
- The organisers will investigate all
with discretion and are committed to protecting the privacy of all
involved in the incident to the greatest extent possible. Participants
required to maintain the confidentiality of materials submitted or
under this Code of Conduct. The organisers will make reasonable
maintain the confidentiality of relevant materials but may disclose
case-related materials or information in response to legal process,
already publicly known, or when disclosure is otherwise in the best
of the winter biology community.
This code of
modified with permission from those used by the Canadian Society of
and the Joint Aquatic Sciences Meeting.